Daily Procedures


Operating Hours

School Hours & Supervision

Following Home Group each morning from 8:55 am - 9:10 am, lessons commence at 9:10 am and conclude at 3:15 pm. The school grounds are open to students from 8:30 am to 3:30 pm. Supervision will be provided between these times.

Special arrangements will be made concerning authorised school activities that require students' attendance at the School outside these hours.

Office Hours

The office hours are 8:30 am to 4:00 pm. If you require assistance with fee payments and EFTPOS, office staff can only assist with this during these hours.

Student Attendance 

Late Arrivals

Students who arrive late to school must report to the Student Services Office before proceeding to class. The student must have an explanation as to why they are late; alternatively, a parent must accompany them to the Student Services Office. The student will be given a Late Pass which they will present to their teacher on arrival at Home Group or their lesson.

Early Departure

Students may not leave the College premises during school hours without signing out through the Student Services Office. Parents must have notified the school, in advance, of the absence. Students will be issued a Leave Pass they are to show to their classroom teacher. Parents/guardians can collect their children from the Student Service Office or meet them in the car park.

Year 12 Students - Driving Motor Vehicles

Year 12 students who are licensed to drive a motor vehicle may be permitted to drive to the College. An application form must be signed by the parents/guardians and then forwarded to the Assistant Principal - Mission. Students are not to transport another student to or from St John’s College unless prior permission is sought in writing from the parents/guardians at the time of the application. If the application is granted it may have special conditions.

The following rules apply to students who drive motor vehicles:

  • The motor vehicle is used only to drive to and from the College;
  • The motor vehicle is not to be used at any other time during the school day. For exemptions to this rule, students need to seek approval from the Assistant Principal – Mission and or the Principal;
  • Students are to transport only one approved passenger at any time;
  • No pillion passengers are permitted to be transported on motorbikes;
  • Students are to park in the designated student car park areas unless otherwise directed.

What are the procedures for senior students who will leave early at your school?

If a senior student is driving or walking home, or going to an appointment, they must have a written note from their parents/guardians and/or verbal communication from the parents/guardians. The student must go to the Student Services Office to sign out prior to departing. The student’s record will be updated to state the student has left the College.  

A student may not depart the College before 3:15 pm without following these steps. 

Absence from School & Extended Leave

What are the procedures for students who are absent from your school?

Parents/Guardians who have not notified the College of a student’s absence will be sent a text message by the Student Services Office, requesting confirmation of the absence.

Feeling Unwell

If students feel unwell at school during class time, their teacher will sign their Planner and they will go to the Student Services Office. If students feel unwell during recess or lunch, they must go to the Student Services Office for assistance. Students are not to contact their parents by phone without visiting the Student Services Office in the first instance.

Unable to Participate in Sports Carnivals (Athletics, Swimming and Cross Country)

We encourage all students to participate in Carnivals. If a student is unwell or injured a written note of explanation from a parent/guardian, or a medical certificate, should be handed to the Student Services Office to excuse the student from participating.

Student Items

Restricted Items at School

What items are restricted from your school?

Weapons of any description, including knives, are not permitted at the College.

Students are not permitted to use mobile phones at school. These items are to be placed in lockers at the beginning of the school day and retrieved at the end of the day.

Under no circumstances are students to use their mobile phones to contact parents during the school day. If they need to contact a parent, this is to be arranged through the Student Services Office. Likewise, any parent needing to contact their child(ren) during school hours should phone the Student Services Office.

Security of Ownership

What are the procedures for student items & ownership at your school?

All articles of clothing, bags, books, stationery items, calculators and so on must be clearly marked with the current owner's name. Valuable class time should not be wasted looking for lost or otherwise ‘missing’ articles.

Students should not bring to the College more money than is needed for the day and must accept responsibility for its use and whereabouts. If for some exceptional reason, a larger sum than usual is brought and needed for after school, it must be lodged (in a sealed envelope clearly marked with the student’s name) at the Student Services Office for safe-keeping and claimed at the end of the day. School fees should be deposited at the Student Services Office before school.

Lost Property

Lost Property is located outside the Student Services Office. Please clearly label all items that are brought or worn to school.

School Diary/Planner

Each student is issued with a College Planner.

  • Students must have their Planner signed by the teacher and with them when they are out of class during lesson time;
  • Students must take their Planner to all classes;
  • The Planner is used for communication between the College and home;
  • The Planner is used for recording homework, assignments and other important school events;
  • If the Planner is lost, damaged or graffitied, it will be replaced, and a fee of $25.00 will be charged.

There may be intermittent inspections of the Planner by either the class teacher, the Year Coordinators or the Leader of Student Welfare

Messages, Visitors and Family Circumstances

Messages for Students

If you have a message for your son/daughter, please contact the Student Services Office as early as possible and preferably before lunchtime (1.30 pm).  

Change of Address/Family Circumstances

Parents are asked to promptly notify the College of any change of address, phone number, email address or place of employment. When parents arrange for students to stay with relatives or friends while they themselves are away from home for a period of time, the Student Services Office must be informed in writing. We need particulars relating to the name, address and phone number of relatives/friends and the duration of the student's stay.

Similarly, any change in family status, such as a separation, must be notified to the College.  This is not only for administrative purposes but also so staff can monitor the pastoral welfare of the child(ren).

School Visitors

It is a legal requirement that all visitors to our College premises must sign in at the Front Office.

While this may sound daunting and unfriendly, particularly as we wish to encourage parents to come to the school and feel welcome, you must report to the office first in order for us to comply with Child Protection legislation.